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Discipline Records

Key Information


Collection Template

Position Column Name Required Format Description
0 Data Type False Text Tells the Hub which type of collection you are submitting
1 LEA ID True Integer (Small) Unique OSSE-assigned identifier for Local Education Agencies (LEAs), three to four digits.
2 LEA False Text The name of the LEA
3 Campus ID True Integer (Small) Unique OSSE-assigned identifier for schools, three to four digits. If a student is attending a non-public school, the Local School ID should reflect the school ID of the sending/responsible local school.
4 Campus False Text The name of the campus
5 School Year True Text School year for which the data collection was run. Permitted format is YYYY-YYYY, e.g. 2014-2015.
6 USI True Integer (Big) 10-digit unique student identifier, assigned by OSSE via SLED.
7 LEA Student ID False Text The student ID assigned by the LEA in the LEA SIS
8 First Name False Text The students first name in the LEA SIS
9 Last Name False Text The students last name in the LEA SIS
10 Student with Disability at Time of Incident True Mapped ID An indication (yes or no) of whether the student had a finalized IEP, was suspected of having a disability, or was not a student with a disability at the time of the disciplinary incident.

Accepted Values:
  • NO
  • YES, THE STUDENT WAS A STUDENT WITH A DISABILITY
  • YES, THE STUDENT WAS SUSPECTED OF BEING A STUDENT WITH A DISABILITY
11 Incident Date True Date Date on which the behavior that resulted in disciplinary action occurred.
12 Incident ID False UUID A unique identifier created by DC PCSB. The unique identifier is created by DC PCSB the first time a record without an incident identifier is uploaded. The Incident ID will be uploaded with the record. Updates can now be applied to change the incident date and disciplinary action taken without deleting the existing row
13 Incident Location True Mapped Text Location where the behavior that resulted in disciplinary action occurred. OSSE will translate this into their ""Was the Incident School-Related"" field. Incidents occurring on school grounds, during off-campus activities, or while taking transportation will be considered school-related.

Accepted Values:
  • BATHROOM
  • CAFETERIA
  • CLASSROOM
  • DURING AN OFF-CAMPUS SCHOOL ACTIVITY SUCH AS A FIELD TRIP
  • FRONT OF SCHOOL
  • GYM
  • HALLWAY
  • LIBRARY
  • ON SCHOOL GROUNDS
  • OTHER
  • PLAYGROUND
  • WHILE TAKING SCHOOL TRANSPORTATION
14 Reason Student Was Disciplined True Mapped Text A description of the behavior or conduct that resulted in disciplinary action. If there was more than one behavior that resulted in a disciplinary action, select most severe behavior, the behavior that best accounts for the severity of the disciplinary action.

Accepted Values:
  • ACADEMIC DISHONESTY
  • ALCOHOL POSSESSION OR USE
  • ALCOHOL TRAFFICKING, DISTRIBUTION, OR SALE
  • ARSON
  • ATTENDANCE/SKIPPING/TARDY
  • BULLYING
  • BURGLARY/BREAKING AND ENTERING
  • DISRUPTIVE BEHAVIOR
  • DRESS CODE VIOLATION
  • ENGAGING IN SEXUAL ACTS
  • FIGHTING
  • FLAMMABLES
  • FORGERY
  • GAMBLING
  • GANG RELATED BEHAVIOR
  • HARASSMENT, NONSEXUAL
  • HARASSMENT, SEXUAL
  • HOMICIDE
  • IMPROPER USE OF TECHNOLOGY
  • INAPPROPRIATE USE OF MEDICATION
  • INCITING OTHERS TO VIOLENCE OR DISRUPTION
  • INSUBORDINATION
  • LEWD OR INDECENT PUBLIC BEHAVIOR
  • LYING TO OR GIVING MISLEADING INFORMATION TO SCHOOL STAFF
  • MARIJUANA POSSESSION OR USE
  • MARIJUANA TRAFFICKING, DISTRIBUTION, OR SALE
  • OTHER DRUG POSSESSION OR USE
  • OTHER DRUG TRAFFICKING, DISTRIBUTION, OR SALE
  • PHYSICAL ALTERCATION, MINOR
  • PHYSICAL ATTACK OR HARM
  • POSSESSION OR DISTRIBUTION OF OBSCENE OR PORNOGRAPHIC MATERIAL ON SCHOOL PREMISES
  • RETALIATION FOR REPORTING HARASSMENT AND SEXUAL HARASSMENT
  • ROBBERY
  • SCHOOL THREAT
  • SEXUAL ASSAULT
  • THEFT WITHOUT VIOLENCE
  • THREAT/INTIMIDATION
  • TOBACCO POSSESSION
  • TOBACCO POSSESSION OR USE
  • TOBACCO TRAFFICKING, DISTRIBUTION, OR SALE
  • TRAFFICKING OR POSSESSION FOR SALE OF MARIJUANA OR OTHER ILLICIT DRUGS
  • TRESPASSING
  • UNDER THE INFLUENCE OF MARIJUANA OR OTHER ILLICIT DRUGS
  • VANDALISM
  • WEAPONS POSSESSION
  • WEAPONS USE
  • WILLFUL DEFIANCE
15 Secondary Incident Behavior False Mapped Text Sometimes it is a combination of multiple student behaviors or types of conduct that results in a student receiving a disciplinary action. The “Secondary Disciplinary Incident Behavior” field allows LEAs to indicate a secondary incident behavior that led to the disciplinary action, if one applies.

Accepted Values:
  • ACADEMIC DISHONESTY
  • ALCOHOL POSSESSION OR USE
  • ALCOHOL TRAFFICKING, DISTRIBUTION, OR SALE
  • ARSON
  • ATTENDANCE/SKIPPING/TARDY
  • BULLYING
  • BURGLARY/BREAKING AND ENTERING
  • DISRUPTIVE BEHAVIOR
  • DRESS CODE VIOLATION
  • ENGAGING IN SEXUAL ACTS
  • FIGHTING
  • FLAMMABLES
  • FORGERY
  • GAMBLING
  • GANG RELATED BEHAVIOR
  • HARASSMENT, NONSEXUAL
  • HARASSMENT, SEXUAL
  • HOMICIDE
  • IMPROPER USE OF TECHNOLOGY
  • INAPPROPRIATE USE OF MEDICATION
  • INCITING OTHERS TO VIOLENCE OR DISRUPTION
  • INSUBORDINATION
  • LEWD OR INDECENT PUBLIC BEHAVIOR
  • LYING TO OR GIVING MISLEADING INFORMATION TO SCHOOL STAFF
  • MARIJUANA POSSESSION OR USE
  • MARIJUANA TRAFFICKING, DISTRIBUTION, OR SALE
  • OTHER DRUG POSSESSION OR USE
  • OTHER DRUG TRAFFICKING, DISTRIBUTION, OR SALE
  • PHYSICAL ALTERCATION, MINOR
  • PHYSICAL ATTACK OR HARM
  • POSSESSION OR DISTRIBUTION OF OBSCENE OR PORNOGRAPHIC MATERIAL ON SCHOOL PREMISES
  • RETALIATION FOR REPORTING HARASSMENT AND SEXUAL HARASSMENT
  • ROBBERY
  • SCHOOL THREAT
  • SEXUAL ASSAULT
  • THEFT WITHOUT VIOLENCE
  • THREAT/INTIMIDATION
  • TOBACCO POSSESSION
  • TOBACCO POSSESSION OR USE
  • TOBACCO TRAFFICKING, DISTRIBUTION, OR SALE
  • TRAFFICKING OR POSSESSION FOR SALE OF MARIJUANA OR OTHER ILLICIT DRUGS
  • TRESPASSING
  • UNDER THE INFLUENCE OF MARIJUANA OR OTHER ILLICIT DRUGS
  • VANDALISM
  • WEAPONS POSSESSION
  • WEAPONS USE
  • WILLFUL DEFIANCE
16 Injury Type True Mapped Text The highest level of injury suffered by any of the parties involved in the disciplinary incident. The highest level of injury may have been suffered by the student being disciplined, another student or a member of the school’s staff.

Accepted Values:
  • MINOR INJURY
  • NO INJURY
  • SERIOUS BODILY INJURY
17 Weapon Type True Mapped Text Type of weapon involved in an incident resulting in disciplinary action. OSSE is required to report incidents involving a weapon to the federal government broken out of the type of weapon the student possessed.

Accepted Values:
  • AIR GUN, BB GUN, PAINTBALL GUN
  • BULLETS
  • CHEMICAL WEAPON
  • HANDGUN
  • KNIFE
  • MARTIAL ART DEVICES
  • MULTIPLE (AT LEAST ONE FIREARM)
  • MULTIPLE (NON-FIREARM)
  • NO WEAPON
  • OTHER FIREARM
  • OTHER OBJECT NOT NORMALLY CONSIDERED A WEAPON
  • OTHER WEAPON (NON-FIREARM)
  • RAZOR BLADE OR RAZOR
  • SHOTGUN OR RIFLE
  • SUBSTANCE USED AS A WEAPON
18 Caused Bodily Injury True Mapped Text A description of the highest level of bodily injury sustained by a student other than the student being disicplined, or a member of the schools staff. Note that a bodily injury is defined as "a cut, abrasion, bruise, burn, or disfigurement; physical pain; illness; impairment of the function of a bodily member, organ, or mental faculty; or any other injury to the body, no matter how temporary".

Accepted Values:
  • NO
  • YES, ATTEMPTED TO CAUSE BODILY INJURY
  • YES, THREATENED TO CAUSE BODILY INJURY
  • YES, WILLFULLY CAUSED BODILY INJURY
19 Caused Emotional Distress True Mapped Text A description of the highest level of emotional distress sustained by a a student other than the student being disciplined, or a member of the schools staff. Note that emotional distress is defined as "mental suffering or distress that requires more than trivial treatment or counseling.

Accepted Values:
  • NO
  • YES, ATTEMPTED TO CAUSE EMOTIONAL DISTRESS
  • YES, THREATENED TO CAUSE EMOTIONAL DISTRESS
  • YES, WILLFULLY CAUSED EMOTIONAL DISTRESS
20 Disciplinary Action Taken True Mapped ID Type of disciplinary action that was implemented as a result of the incident being detailed on this row of data.

Accepted Values:
  • CHANGE IN PLACEMENT
  • EXCLUSION
  • EXPULSION
  • IN-SCHOOL SUSPENSION
  • INVOLUNTARY DISMISSAL
  • INVOLUNTARY TRANSFER
  • MODIFIED EXPULSION
  • OUT-OF-SCHOOL SUSPENSION
  • OUT-OF-SCHOOL SUSPENSION PENDING EXPULSION
  • SCHOOL-BASED INTERVENTION
21 Emergency Removal True Mapped Text Did the student receive an immediate out-of-school suspension or disciplinary unenrollment based on the schools reasonable belief that the students presence posed an immediate and continuing danger to other students or school staff?

Accepted Values:
  • NO
  • YES
22 Referral to Law Enforcement True Mapped Text Was the student referred to law enforcement?

Accepted Values:
  • NO
  • YES
23 School Related Arrest True Mapped Text Did this incident result in a school-related arrest?

Accepted Values:
  • NO
  • YES
24 Duration of Disciplinary Action True Numeric Number of days the disciplinary action was implemented. Data may be recorded in increments of 0.25. If partial-days cannot be recorded, partial-days should be rounded up to full days. Should reflect only days of school missed (not weekends or holidays)
25 Start Date of Disciplinary Action True Date Date of implementation of the disciplinary action.
26 End Date of Disciplinary Action True Date Last day of disciplinary action. This should be a day on which the student was still experiencing the disciplinary action, NOT the first day that the student returns to school.
27 Disciplinary Unenrollment Incident ID False UUID For use with Expulsion or Involuntary Transfer incidents only. If a student is barred from attending school while awaiting an expulsion hearing, then those days must be entered as an Out-of-School Suspension record separately from the Expulsion record. Place the Out-of-School Suspension records Incident ID into the Expulsion records Disciplinary Unenrollment ID field to indicate that the two records are paired.
28 Voluntary Withdrawal / Transfer True Mapped Text An indication (yes or no) of whether the student voluntarily withdrew or transferred from the school following the disciplinary incident.

Accepted Values:
  • NO
  • YES, VOLUNTARY TRANSFER
  • YES, VOLUNTARY WITHDRAWAL
29 Written Justification Provided to Guardian True Mapped Text An indication (yes or no) of whether a written justification for the disciplinary action was provided to the students guardian.

Accepted Values:
  • NO
  • YES
30 Date Written Justification Provided to Guardian False Date If Written Justification for disciplinary action was written and provided to parent/guardian(s), the date on which it was provided to parents. This field must be filled in when a written justification was provided; the fields contents will be removed if a written justification was not provided.
31 Summary of Written Justification False Text A summary of the Written Justification for the disciplinary action that was written and provided to parent/guardian(s).
32 Description of School-Based Intervention False Text If a student received a school-based intervention instead of an in-school suspension, the LEA must provide a description of the school- based intervention used.
33 Education Services Received False Mapped Text Indicates whether student received educational services when removed from the regular school program for disciplinary reasons. (Students with IEPs are entitled to educational services if they are suspended for more than 10 total days throughout the school year.)

Accepted Values:
  • NO
  • YES
34 Student Received a Functional Behavioral Assessment False Mapped Text For students with disabilities: An indication (yes or no) of whether the student received a functional behavioral assessment during the school year.

Accepted Values:
  • NO
  • YES
35 Student Behavioral Improvement Plan Implemented False Mapped Text For students with disabilities: An indication (yes or no) of whether the student had a behavioral improvement plan implemented during the school year.

Accepted Values:
  • NO
  • YES
36 Student Behavioral Improvement Plan Updated False Mapped Text For students with disabilities: An indication (yes or no) of whether the student received an updated behavioral improvement plan during the school year.

Accepted Values:
  • IEP TEAM MET - NO UPDATE NEEDED
  • NO
  • YES
37 Student Received a Manifestation Determination Review False Mapped Text For students with disabilities: An indication (yes or no) of whether the student received a manifestation determination review during the school year.

Accepted Values:
  • NO
  • YES
38 Placement Change False Mapped Text For students with disabilities: An indication (yes or no) of whether the student had a change in placement following the disciplinary incident.

Accepted Values:
  • NO
  • YES
39 Interim Removal False Mapped Text Indicate if student was removed to an interim alternative education setting, i.e. an appropriate setting determined by the child’s IEP team or a hearing officer in which the child is placed for no more than 45 school days. This setting enables the child to continue to receive educational services and participate in the general education curriculum (although in another setting) and to progress toward meeting the goals set out in the IEP. As appropriate, the setting includes a functional behavioral assessment and behavioral intervention services and modifications to address the behavior violation so that it does not recur.

Accepted Values:
  • NO
  • YES
40 Interim Removal Reason (IDEA) False Mapped Text Reason the student was removed to an interim alternative education setting.

Accepted Values:
  • DRUGS
  • SERIOUS BODILY INJURY
  • WEAPONS
41 Type of Interim Removal (IDEA) False Mapped Text Type of interim removal.

Accepted Values:
  • REMDW
  • REMHO
42 Length of Interim Removal False Numeric Number of days the student was in an interim alternative education setting. Data should be recored on a half-day basis. If half-days cannot be recorded half-days should be rounded up to full days. Should reflect only days of school missed (not weekends or holidays)
43 Date Interim Removal Began False Date Date student was removed to an interim alternative education setting.
44 Date Interim Removal Ended False Date Last day the student was in an interim alternative education setting.
45 Alternative Education Setting (Attendance) False Mapped Text An indication (yes or no) of whether the student was in attendance at the alternative education setting.

Accepted Values:
  • NO
  • YES

Shading Key

Primary Key Column Column(s) which uniquely define the row, and is required in all submissions
Expected Column Column which is expected in a complete submission; in case where the data are missing and the column is not required, these columns may be left blank
Non-Required Column Column which is not required; these columns contain data that are loaded, but are not required for a row to be considered complete
Non-Loaded Column Column which is not loaded; these columns are provided to support use of the table, but can be left blank in submissions

Common Errors

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  • No common errors