Adult Entries

Documentation

Overview

DC PCSB will collect the following student-level data points via the Hub’s Adult Entries table: program enrollment, employment at entry, and diploma at entry. Schools are expected to fill in the appropriate information for students as they enroll. DC PCSB will review the data for completion quarterly. DC PCSB will also use the data as the basis of the Adult PMF Roster at the beginning of the Adult Education PMF Data Collection and Validation process.

Working with Enrollment Updates

The table is updated daily with new enrollment data from OSSE. If the LEA changes a student's entry date after it has been sent to OSSE, both entry dates for a student will appear. For students with multiple enrollment periods, this is allowable. If the entry date changes due to a clerical error, please submit a ticket referencing both the old entry date (to be deleted) and the new entry date.

Submission Frequency

Only one record per LEA, Campus, School Year, USI, and Entry Date can be added per day. This means that if you've already revised an existing record, you cannot download the data and make only minor changes and return it, because there are already multiple records for the student. You can make as many revisions per student as needed, but only one per student and entry date per day.

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Key Information

• Users Can Submit Data During Submission Window Only
• Users Cannot Create, Can Update Rows

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Collection Template

Position	Column Name	Required	Format	Description
0	Data Type	True	Text	Adult Entries
1	LEA ID	True	Integer (Small)
2	LEA	False	Text
3	Campus ID	True	Integer (Small)
4	Campus	False	Text
5	School Year	True	Text	YYYY-YYYY
6	USI	True	Integer (Big)
7	First Name	False	Text
8	Last Name	False	Text
9	Quarter	True	Integer (Small)	Quarter of entry
10	Diploma at Entry	True	Boolean (True/False)	Yes: the student had a diploma on entry. No: the student did not have a diploma on entry
11	Employed at Entry	True	Boolean (True/False)	Yes: the student was employed on entry. No: the student was not employed on entry
12	Programs	True	Text	Each LEA must submit entry data containing only programs they selected on the Declarations form. Accepted Programs: * ABE * Academic Enhancement * Alfabetizaci—n * Bilingual Teaching * Child Development Associate * Citizenship * Coding * College Entry * College Pathway * College Readiness * CompTIA A+ * CompTIA Network+ * CompTIA Security+ * Computer Literacy * Construction * Cosmetology * Culinary Arts * Customer Service * ESL * Family Reading Journal Rubric * Foundations of Literacy * Gateway * GED (English) * GED (Spanish) * HVAC 608 * HVAC 609 * IET * Information Technology * Internet Core Competency * IT Fundamentals * Math * Medical Assistant * Microsoft Office Specialist * NEDP * Nurse Aide * OSHA * Pre-GED * Pre-Pathway * Study Session * Technology Skills * Two Generation Program

Shading Key

Primary Key Column	Column(s) which uniquely define the row, and is required in all submissions
Expected Column	Column which is expected in a complete submission; in case where the data are missing and the column is not required, these columns may be left blank
Non-Loaded Column	Column which is not loaded; these columns are provided to support use of the table, but can be left blank in submissions

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Common Errors

Click on the error type to get more information.

• No common errors